Please read the following instructions for budget preparation carefully.

New Initiatives

Your division officer (Rick, Sooshin, Anne, Julie, Nina) is your advocate and as such will be the person to whom you submit the new initiative form. You must work with your respective officer regarding your requests. The officers will work with you to prioritize/finalize the requests and then forward to Kerri McKay for submittal before the full budget committee. All requests must support the strategic plan and must be explained in the request. If the request does not support the strategic plan then you must explain why it’s important.
Please work with your divisions to prioritize new initiatives and submit only the most important requests. Prioritizing initiatives will reduce the number of forms submitted and will help ensure the projects most in need of resources are presented to the budget committee. Too many forms and no prioritization forces the budget committee to prioritize and therefore important initiatives may get denied while something less important gets approved.

Current Expenses

There will be no current expense increase forms to complete because there will be no increase to your current budget line items. You will receive the same budget for 2017-2018 as you did in 2016-2017. However, if you are aware of an increase that is out of your control please contact Kerri McKay, in the Business Office to discuss this increase. An example of an increase is an existing contract with increased rates. Current expense increases relate only to existing contracts that have increased in price. Please pay special attention to capital approvals for 16/17 that will have an associated maintenance contract for 17/18. These should go into your operating budget.

You should also be looking at your existing budget to see if any line items can be reduced to either offset additions or to allow funding for new initiatives. For example, scrutinize your existing line items for reductions resulting in removing funds for items you no longer use.

Budget Timeline:

Immediately – Meetings with your division officer to discuss requests
Immediately – Inform Kerri McKay of any current expense increases
February 24, 2017 – completed new initiative forms due to division officer