The items listed below provide details for creating and saving your files that are to be shared across the CCS community.

File Creation - Setting up a new document of form.

File Saving - Naming your file with date and office information.

Office Abbreviations - Short codes used in file names.

File Creation

All documents are to be created using Arial as the primary font. Please include the following details on all forms or documents to be shared with the CCS Community.

Header details - header size .5"

  1. Graphic - .5" high. (right click download and save the graphic here)

Body

  1. Form Name - 16pt font,bold ,centered
  2. Instructions for form - 12pt font, Arial, instructions may also be added as an additional page
  3. Form content
  4. Signatures
  5. Routing details - Instructions for delivery

Footer details - footer size .5"

  1. Office of Origin - 10pt font, Arial, who is responsible for maintenance of this file
  2. Page Numbering - 10pt font, Arial, current page including total number of pages
  3. Creation/Revised Date - 10pt font, Arial, ensures the correct version of the file is being used

As an example, the form show above has been setup in portrait orientation to include a Header and Footer using Microsoft Excel. These settings can be found under Page Setup. By selecting Customize Header or Customize Footer users can add information to each page automatically. You may also wish to set up you form in a landscape orientation.

Additionally you may need to set the margins of your document to allow space for the header and footer details. These options can also be set up from the Page Setup window under Margins. Please allow .5" for the header and the footer information. NOTE: the margin information listed here is suggested to allow you maximum space on your document. You may need to adjust your margins.

File Saving

The most important things to remember about file naming are to be consistent and descriptive in naming and organizing your files so that it’s obvious where to find a file and what it contains.

Files that are to be posted to any server will be required to follow the naming convention established by the ITS office. Name your file by year, month, day, office code (see below) then use a reasonable document name that clearly describes the document.

Preferred example - 2015-05-28-HR-workschedule-hourly.pdf
A file name saved in this format will be easy to search for on the web.

It is recommended that you create a readme document that explains your naming format and save it to your office directory. This will allow others to understand how to abbreviate any file names saved to your shared folder.

Office Abbreviations

 Abbreviation

Translation

AA

Academic Affairs

AARO

Academic Advising Registration Office

ADM

Admissions

AD

Advertising Design

ADFI

Administration and Finance

AE

Art Education

AF

Academic Facilities

AT

Academic Technologies

AS

Academic Support

BS

Business Services

BT

Board of Trustees

CAP

Community Arts Partnerships

CCS

College for Creative Studies

CMD

Color and Materials Design

CP

Culture and Processes

CR

Crafts

CS

Career Services

CSS

Campus Safety and Security

DC3

Detroit Creative Corridor

EA

Entertainment Arts

ES

Exhibit Services

ESS

Enrollment and Student Services

EXE

Executive Office

FA

Fine Arts

FAC

Facilities

FAD

Fashion Accessories Design

FASS

Faculty Assembly

FN

Foundation

FNA

Financial Aid

GADM

Graduate Admissions

GD

Graphic Design

GL

Galleries and Lectures (Center, Woodward; Valade, Toyota)

GR

Graduate Studies

GTR

Transportation Design (graduate)

HR

Human Resources

ID

Integrated Design

IL

Illustration

IA

Institutional Advancement

IN

Interior Design

ISS

International Student Services

ITS

Information Technology Services

IXD

Interaction Design

KAID

Kresge Arts in Detroit

LA

Liberal Arts

LB

Library

MK

Marketing

PCS

Precollege and Continuing Studies

PH

Photography

PO

Provost Office

PR

Product Design

PRES

Presidents Office

RTF

Retention Task Force

SG

Student Government

SA

Student Affairs

SDI

Student Diversity and Inclusion

SSC

Student Success Center

TR

Transportation Design (undergraduate)

UG

Undergraduate Studies